The 41st British Car Day® - Request for Volunteers

41st British Car Day® Request for Volunteers

The 41st British Car Day® will take place on Sunday 20^th September at Bronte Creek Provincial Park. This year is the 41st anniversary of British Car Day® and we are anticipating an even bigger and better BCD this year. BCD's continued success is largely due to its volunteers and the BCD organizing team really requires your help to make this happen once again. It's a great day and a lot of fun volunteering.

We are so happy to have Maggie Sims back once again taking up her long-term responsibilities managing the Registration desk and area. We are so lucky to have her knowledge and organization skills back to this most important role.

This year we have revamped the registration process of attendees during the day. Attendees will now have the option to register after they pass through FastLane via their smartphone or by the traditional method of filling out the registration form and bringing it to the desk. Registration desk volunteers will then check the attendees information on-line or input their registration data from the form directly into the database via computers. Volunteers will then send their window card directly to a printer. 

Therefore registration desk volunteers will be required to have some computer input skills. Rest assured the process is quite simple and straightforward. Volunteers should not have any difficulty. 

If you can assist on Saturday and/or Sunday kindly review the functions and times below and click the Register button to the left. You will be directed to the registration form where you can confirm your volunteer assistance by selecting the function and times that you would be available. Please select as many functions and times that you are available to assist. If you have signed up for multiple roles on Sunday, kindly indicate your preferred choice in the comment section.

All registered volunteers will receive a special 41st Anniversary British Car Day® T-shirt, so please indicate your size at the bottom of the registration form. You MUST register prior to the event in order to receive the volunteer package and T-Shirt.

Thank you and should you have any questions, please do not hesitate to contact me. Look forward to another great BCD and seeing you all there.

Cheers,

Rob Ragsdale

BCD Co-Chairman

rob.ragsdale@bell.net

416-303-4035

Volunteer Roles & Times

British Car Day® – Volunteer Activities for SATURDAY 19^th SEPTEMBER

Saturday September 19^th is set-up day and we need approximately 35 volunteers working from 9:00 am. until about noon to prepare handouts, mark the field, erect signs, tents and prepare volunteer packages.

Pizza and pop will be provided for Saturday volunteers once the tasks are completed. You will receive your volunteer package and T-shirt at that time also.

British Car Day® – Volunteer Activities for SUNDAY 20^th SEPTEMBER

On the big day, Sunday, September 20^th we will need about 15 early birds to start at 6:30 am. and help until about 9 am. These volunteers will help our vendors set up, control access to the field, setup the Cash Lane and help carry handouts to the registration area and Fast Lane (some heavy lifting required).

After the show cars are allowed in at 8 am., we will need about 75 more volunteers working in registration, handling computer input, staffing the TTC hospitality tent and BCD Merchandise tent, collecting fees at the gate and marshalling the show cars etc.

Volunteer Co-ordination - Managed by Ron Etty 

Welcome & Manage Volunteers – 1 person from 7:00 am. to 10:30 am. 

• Provide pertinent volunteer information and direct volunteers to their volunteer locations. 
• Provide volunteers with their volunteer package.

Early Bird Set-up – Managed by Maggie Sims & Rob Ragsdale

6:00 am.        Duties include

• Empty Trailer – 2 people.
• Manage front gate into maintenance yard – 4 people required from 6:00 am. to 8:30 am.
• Vendors will be held until 7:00 am. and then allowed to enter the park.
• Show cars will be held until 8:00 am. when the cash gate will be ready to greet show cars.

6:30 am.        Duties Include:

• Set-up cones to stream traffic into FAST LANE and Cash Lane.
• Move FAST LANE packages to Cash Lane, set-up - 3 people.
• Set-up Registration Desk
• Assist with parking Vendors – Managed by Warren Beech - 2 people.
• Assist with parking VIP and trailers (non-Vendors) - 2 people

Vendor Management - Managed by Warren Beech

• Assist vendors to their allocated location
• Answer questions and assist in vendors set-up
• 6:45am - 8:00am (3 volunteers)
• 8:00am - 9:30am (3 volunteers)

Marshalling - Managed by Al Benvenuti

This involves getting the show cars to their correct location of the field as they stream into the park.  You will be given a map to help you point traffic in the right direction … and you'll have a great chance to see show cars up close and personal. Times available are

• 7:30 am.to 9:30 am. (10 volunteers)
• 9:30 am. to 11:30 am. (10 volunteers)

Cash Gate - Managed by Clive Huizinga

There are two streams of traffic coming into the park:

• The Fast Lane cars - those who have already prepaid and are displaying a window card. These will receive their registration package at the Cash Gate which includes BCD magazine, voting card and dash plate etc..
• The Cash Lane cars are those who have not yet registered and will need to pay $25 for a car and $15 for a motorbike at the Cash Gate.  To receive their registration package they have to register at the Registration Desk in the pavilion at the north end of the field.

Times available are:

• 7:30 am.to 9:30 am. (7 volunteers required)
• 9:30 am. to 11:30 am. (6 volunteers required)

Registration – Managed by Maggie Sims

For those cars that enter the park and had not pre-paid, the owners must register their cars to receive a window card and registration package. As indicated above attendees can now scan the QR code displayed at the registration desk and complete their registration on-line via their smartphones or alternatively complete the manual registration form and bring it to the registration desk. Volunteers will either fill in the attendees information directly via a computer to the registration database or check  and confirm their on-line registration and send the window card to the printer. 

Basic computer input skills required.

We will also need a couple of individuals to assist attendees filling out their registration form. This is a sit-down job and times available are:

• 7:30 am.to 9:30 am. (5-6 volunteers required)
• 9:30 am. to 11:30 am. (5-6 volunteers required)
• 11:30 am. to 2 pm. (2 volunteers required)

Computer Input - Managed by TBD

With the introduction of the revamped automated registration process, computer input is still required for the input of votes from voting ballots, tabulation of votes, and possibly some registration input. 

This is a sit-down job and times available are:

• 9:00 am.to 10:30 am. (2 volunteers required)
• 10:30 am. to Noon. (3 volunteers required)
• Noon. to 2 pm. (5 volunteers required)

TTC Tent – Managed by Dawn Cant Elliott

Dawn Cant Elliott, our Membership Director, will be looking for assistance at the TTC tent throughout the day to sign-up new members, sell merchandise and answer questions.

• 7:30 am.to 9:30 am. (2 volunteers required)
• 9:30 am. to 11:30 am. (2 volunteers required)
• 11:30 am. to 2 pm. (2 volunteers required)

Merchandise Sales - Managed by Dawn Cant Elliott

Sales of BCD T-shirts, hats, posters and BCD magazines will be sold from a separate tent in addition to the TTC tent, utilizing Square, a mobile payment method and/or cash. You will receive a cell phone with the Square App for use during your shift. 

• 8:00am - 10:00am (2 volunteers required)
• 10:00am - 12:00 noon (2 volunteers required)
• 12:00 noon - 1:20pm (2 volunteers required)

Photo Booth - Managed by Warren Beech

Assist in encouraging Cash Gate cars to have their car photographed and assist photographer in positioning cars to be photographed. Portion of the proceeds to be donated to Halton Women's Place.

• 8:00am - 9:30am (1 volunteer required)
• 9:30am - 11:00am (1 volunteer required)

Photography (3 or 4 people required)

We need a few shutterbugs to take shots of the show cars, general crowd scenes and the Awards Ceremonies.  Timing will be from about 8 am. to 3 pm. In order to ensure we cover the complete show with photographs you will be assigned specific areas to photograph.

• 8:00am - 10:00am photograph cars entering grounds
• 9:00am - 12:00 noon photograph all car classes, models and audience
• 1:00pm - 3:00pm  photograph awards ceremony

Tear Down (15 volunteers required)

We start gathering signs and dismantling of tents etc. at about 1:30 pm. and then complete repacking the BCD trailer by about 4:30 pm.

Additional

Vouchers for lunch and coffee will be provided to all Sunday volunteers.

Please sign-up by registering to this event.  We also encourage high school students to participate, as they will be able to claim their volunteer hours from the day for the required high school hours to graduate.

Thank you and should you have any questions please do not hesitate to contact me.

Rob Ragsdale

BCD Co-chairman / Volunteer Coordinator

rob.ragsdale@bell.net